Great Barrington Libraries

 

EXHIBIT SPACE

  

Mason Library and Ramsdell Public Library provide exhibit space for community organizations and individuals who have displays on topics of educational, cultural, non-partisan political, social and recreational interest.  There is no charge for the use of the Libraries’ display facilities.  Using the Libraries’ facilities does not in any way constitute or imply endorsement of beliefs, policies or programs by any library official or by the Board of Trustees.

 

There are several main areas of exhibit in Mason Library:

Two glass cases in the Reading Room

Enclosed display shelves in the Children’s Room (Exhibits should be appropriate for children.)

Picture rails in the Community Room.

Picture rails in the Conference Room.

 

One glass case is available for exhibits at Ramsdell Public Library.

 

Requests for the use of the display cases by the public should be directed

to The Assistant Director/Programs, who, in consultation with the Library Director, will determine if a display is suitable and regulate the amount of time an exhibit may occupy a space. The exhibitor will agree to remove the exhibit promptly on the agreed upon date. The Library is not responsible for loss or damage of any item on display, and reserves the right to remove or refuse any material judged unsuitable.

 

Exhibitors may be required to provide means to display the works properly:  wires for hanging pictures, pedestals for displaying three-dimensional objects, labels, etc.  Attached to exhibits not sponsored by the Library will be the following policy statement:

The Library has made this space available as a courtesy to (name). The Library makes exhibit space available to individuals and groups who have displays of educational, cultural, non-partisan political, social and recreational interest to the community.

 

Members of the public may apply to display items of interest to patrons within the following guidelines:

 

GENERAL GUIDELINES FOR USE

 

1. Displays must be intended for the enjoyment, education or enlightenment of the people of Great Barrington, or for the benefit of a Great Barrington-based non-profit organization.

 

2. Displays intended primarily as advertising to promote the financial gain of an

individual or profit-making organization are not allowed.

 

3. Although the display cases are locked and the building is protected by burglar

and fire alarms, the owners of the displays are urged to make sure they have

sufficient insurance to cover vandalism, theft or any other damage that might

occur. The Library is not responsible for theft or damage of items in the display

case.

 

7. No prices may appear on items.

 

8. The exhibitor is responsible for setting up and dismantling all exhibits at a time mutually agreed upon with staff members.

 

9. Applications must be submitted at least two weeks before desired use date.

 

10. A complete exhibit inventory must be submitted to the Assistant Director/Programs no later than the time of installation.

 

11. The library must be supplied with biographical material and descriptions of

the display for use in library publications when space permits.

 

12.  Organizations or individuals that violate the terms of the library’s display and

exhibit guidelines may be refused future use of the facility.

 

13.  Special events related to any exhibit will be co-ordinated separately with the Assistant Director/Programs.

  

Great Barrington Library subscribe to the American Library Association’s EXHIBIT SPACES AND BULLETIN BOARDS: AN INTERPRETATION OF THE LIBRARY BILL OF RIGHTS (appended).

 

                                                                                                Adopted 8/1/07

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Great Barrington Libraries

APPLICATION FOR USE OF LIBRARY EXHIBIT/DISPLAY SPACE

RETURN THIS APPLICATION TO LIBRARY LOCATION WHERE SPACE IS DESIRED

 

EXHIBITOR INFORMATION:

 

NAME:_________________________________________________________________

CONTACT PERSON, IF A GROUP:__________________________________________

ADDRESS:______________________________________________________________

TELEPHONE:___________________________________________________________

 

EXHIBIT INFORMATION:

TITLE/SUBJECT:________________________________________________________

MEDIUM:_______________________________________________________________

SPACE REQUIREMENTS:_________________________________________________

________________________________________________________________________

NUMBER OF PIECES:____________________________________________________

PREFERRED DATES: ______________________ to ___________________________ SIGNATURE _____________________________________ DATE _________________

 

Library Use Only

APPROVED DATES : _____________________ to _____________________________

AUTHORIZED SIGNATURE: ______________________________________________